Vacancies

We currently have the following vacancies

Administrative Assistant

We are committed to safeguarding and promoting the welfare of the children; therefore, the post is subject to medical clearance and an enhanced DBS check under the Rehabilitation of Offenders Act 1974

Previous applicants need not apply

Salary:

Full Time, 37 hours per week

Term time only (39 weeks)

Pro-rata equivalent to £20,285.72 - £21,091.44 per annum

Working hours, 8.00am – 4.00pm Monday to Thursday and 8.00am – 3.30pm Friday

Closing date Sunday 6th October 2024

SPECIFIC RESPONSIBILITIES

Administrative Duties

Maintain more complex data of staff and pupil records, identifying and obtaining missing information where necessary
Transfer files electronically including updating attendance and assessment data, preparing and sending pupils files to another school through the secure website
Manage arrangements for school publications, prospectus and other publicity materials
Draft letters
Awareness of data protection issues, including data protection administration as required
Using desktop publishing packages to design and create high quality school publications
To contribute to the creation, development, implementation and operation of procedures and processes which allow effective liaison with external contractors

Support for Teaching and Learning

Chase up reasons for absence using agreed systems
Be available to staff and parents for home visit on individual pupils
Provide regular updates for staff on student attendance with targets and strategies for improvement
Liaise with Education Welfare ad other support services to improve attendance rates
Keep up to date with current technology and oversee the training of staff in attendance and registration issues
Work with new and supply staff to ensure that the school system of registration is adhered to
Participate in the development of school reward systems in relation to attendance
Required to prepare and administer fixed penalty notices
Required to complete the attendance return
Letters to parents to warn them of their child’s attendance

Financial Duties

On-line and electronic handling of school orders, invoices and payments using the school systems, including delegated banking
Process payments and check invoices being signed off by the Head Teacher, ensuring that they are recorded on the appropriate system
Record all break time snack and school dinner orders electronically in school systems
Prepare/initiate correspondence, collect fees and chase non-payment of monies owed to school

Personnel Duties

Input of staff data onto the council electronic systems and school paper records, including staff absence and holiday leave
Administration of Staff training logs and bookings

Support for the School

Ensure the school registration systems are developed and correctly administered and report on the quality of the registers
Be the first contact for all attendance issues in school
Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection. Reporting all concerns to the appropriate person.
Contribute to the overall ethos/work/aims of the school.
Participate in training, other learning activities and performance development as required.
Attend and participate in meetings as required.
Any other duties commensurate with the duties/responsibilities/grade of the post.

We welcome visits to the school and would encourage candidates to get in touch. If you would like more information about the post or an informal conversation with our Headteacher, Miss Lynne Hudson, please email: info@wollescote.dudley.sch.uk or call the school on 01384 818500.

Closing date: Sunday 6th October2024

For further details and to apply please visit WM Jobs here

Person Specification Job Description